Big Day Out - Sydney 2008 Friday 25th of January (Note: this is not a public holiday!) Olympic Park, Homebush.  Volunteer and Work Application Phone: 02 4334 2214, 0409 608 118  Email: loveworks@loveworks.com.au Table of Contents Introduction Management and Coordinator Positions Your Own Stand at Big Day Out! General Information Work and Volunteer Application A4 Mini Poster- Help us spread the word... HOME PAGE
Loveworks...helping you out on your Big Day Out!

INTRODUCTION

Loveworks at Big Day Out is about generosity of spirit.  It's about support and guidance for young people as they learn to strut their stuff and walk their talk.  It's a valuable opportunity to inspire with an example of open-hearted assistance without judgement.  It's a platform to introduce holistic medicine and healing into mainstream first aid.  And of course, it's an opportunity to work at the coal-face of the biggest annual music event in Australia.   We also look at our service as planting seeds - introducing a wide range of alternatives in health care, philosophy and spiritual well-being to young people who have often rejected traditional methods and values.

We look for open-minded volunteers who have that generosity of spirit.   If you're volunteering merely for free entry, Loveworks is not for you.  We do have some fund-raising opportunities at the event, but our setup and running costs are also very high.   We couldn't continue to provide this valuable service without the amazing support of our volunteers.  All volunteers receive a Certificate of Appreciation documenting their hours and duties.  Letters of recommendation are available on request.

We do have some work positions.  Massage therapists and psychic readers can receive a % of fees collected for their services, if they're willing to work longer than the standard volunteer shifts.  We may have openings for coordinators of key areas, like retail, finance, and so on, which require a much greater commitment.  There's more information about this below.

Our services include: 

• The Love Lounge - A huge rest and relaxation area with live music, massage, readings, lounges, and more.

• Live and Learn Information Stand - a comprehensive stand offering information for young people on drugs, alcohol, safe sex, legal matters, domestic abuse, shelters adn refuges, and, of course, alternative medicine, workshops, self-empowerment and improvement methods, retreats, and more!

• Lovesavers - Roving teams of nurses and drug and alcohol workers.

• The Pink Room -  A waiting, recovery, and intoxication management service which works in conjunction with existing first aid services.

• The Natural Pharmacy - Natural first aid with a herbal, homeopathic and flower essence dispensary.

• Massage - Remedial, Shiatsu, Ka Huna and more.

• Psychic Readings - We look for ethical and experienced readers who can provide meaningful insight and life direction.

• Energetic Healings - Reiki, Pranic, Primordial, Aura and Chakra Balancing, Crystal Healing, Colour Therapy and more. 

• Loveworks Essentials- Retail sales of all those essential items people need at a 14 hour event.

Please fill out the following application, and press send when you're finished.  This is a long form, but it also supplies much valuable information. Be patient and fill it out to the best of your ability. We want to know about your everyday skills and experience, not just your event and volunteering experience.  

COORDINATOR POSITIONS AVAILABLE
Like a position with responsibility and challenges?  Something you can get your teeth into?   These positions require a greater contribution in time and energy, and administration or managerial experience.  Big Day Out is a very exciting event to work on, and always looks great in your CV.   We're happy to provide a reference as well as a your Certificate of Appreciation.  You'll be working with a great crew, receive some free meals onsite, and you may be able to do much of the pre-event work from home.  We have extensive systems in place for these areas so you won't be starting from scratch, although there's always room for change and improvement!  More about these in the application below.
 

NATURAL THERAPY AND PERSONAL GROWTH STANDS
Have your own stand for just $200.  You'll be allocated a trestle table and 4 chairs, and a space approximately 3m x 3m.  You can promote your business or therapy, hand our cards and flyers, and provide mini $10 treatments if you wish.  If this interests you, please apply below, and also email a detailed description of what you want to do.

INFORMATION

Free Entry:  All volunteers and workers receive free worker's entry to Big Day Out, and will have time to enjoy the show!

Certificate of Appreciation:  All volunteers receive a Lovework's Certificate acknowledging their contribution in hours and duties.  We understand that this may be acceptable for Continuing Professional Education.  You may also request a letter of reference.

Volunteer Shifts:   Generally volunteers will work 6-7 hours with a 3+ hour break in the middle, leaving 7+ hours to enjoy the show.  Shifts for volunteer and student natural therapists, massage and psychic readers will be 2 x 3 hours with a break in the middle of up to 3 hours. 

Massage Therapists.  You can work under one of three catagories.  Fees to the public are $20/15 min, $35/30min, $65/hour.

• Insured Massage Therapists:  Work 6 hours over the 12 hour event, in 2-3 hour shifts with at least a 30 min break between shifts.  Earn 40% of fees collected for your services.  You'll be reimbursed in cash at the end of the event.  You'll need your own ABN. These are quickly and easily obtained at the ATO website.

• Uninsured Massage Therapists who are fully qualified and experienced:    Work 6 hours over the 12 hour event,in 2-3 hour shifts with at least a 30 min break between shifts.  You'll be covered by our massage insurance and earn 30% of fees for your services.  You'll need your own ABN.  These are quickly and easily obtained at the ATO website.

• Student Massage Therapists:  A minimum of Basic or Swedish is required.  A grades transcript is acceptable.  Students can volunteer for 6 hrs in 2 hour shifts and receive free entry to Big Day Out.

• Massage Tables:  We prefer that you bring your own.  Most of our therapists strap them to an inexpensive luggage trolley and bring them in by train or car.  Often volunteer therapists can share a table.  We can hire a massage table for you at a cost of $40.

Psychic Readers earn 40% of their fees and work for 9 hours from 10am - midnight in 2-3 hour shifts with 30 minute breaks between.  You'll need your own ABN. These are quickly and easily obtained at the ATO website. Psychic readers can also volunteer for 2 x 3-hour shifts, and have the rest of the time to enjoy their free ticket.  Fees to the public are $20/15 min, $35/30min, $65/hour. 

Energetic Healings are traditionally free of charge and no money changes hands.  You do have the opportunity to promote your business by displaying and handing out your cards and flyers, as well as, of course, sharing this wonderful therapy with young people who are experiencing it for the first time.

BEFORE AND AFTER HELP:  Setup, Pull-down, Decor, Admin, Office.  We hope that everyone can donate at least 1 extra day to help us setup or pack down at Olympic Park between Jan 21st and Jan 28th.  We also have some positions available for 3-5 full days of help (setup, packdown, office, admin) before and after the event, usually onsite at Olympic Park which provides you with free entry.  Many of you choose to help out even more and it's most appreciated!  Or you can help by creating decorations at one of our workshops, which are on the Central Coast or the Blue Mountains, and help for one day onsite at Olympic Park (21st-24th Jan) for a free pass. Please call the numbers below to book into a workshop.

Workshops are as follows: 

1) In the Blue Mountains on the weekend of the 12-13th January (Call Ant on 02 4782 3856). 

2) On the Central Coast on the weekend of the 19th-20th January (Call Anda on 02 43431010)

Training and Info Pack: We will send you detailed information and a training pack if your application is accepted.  This will include entry, parking, transport and other details.

CHECK YOUR EMAILS!    It is a condition of volunteering for Loveworks that you check your emails regularly, as we generally don't have the resources to contact volunteers by mail or phone.  Make sure you empty your mail box regularly, and check your mail at least twice a week in the 6 weeks leading up to an event, and every day in the actual week before the event.   We may need to send urgent changes in rosters, gate entries, pass collection and so on. 

Some emails will require responses from you.  We do our best to send them more than once if we don't get a response, but if this occurs often, or your mail bounces back regularly, we will have to drop you from our volunteer database.  Check your Spam and Junk folder to make sure our emails are not lost in the spam!

What to bring: We strongly suggest that you bring a mobile phone on the day in case you need to phone us (ie entry problems). Also a bum bag for your valuables.  And closed toe shoes must be worn while working. We provide Loveworks T-hsirts.  More on all this once you're accepted!

Orientation Day:  You'll be required to attend an orientation day on Tuesday 22nd of January at 7pm.  We do allow some exceptions.

Entry:  All entry is through the main gate, across the road from the train station, which is quite close to our areas.  You can drive and park your car at your own expense.  Parking fees are about $15 a day. Please enter before 1pm if at all possible.  It is very difficult to get you through the gate outside of these times, although we do make an exception for people with work commitments in the early part of the day.

If you are bringing in heavy or bulky items, we do everything we can to assist you.  On the day of the event, we can have someone to help you at the entry.  Items can be left securely at our centre for a few days before and after the day of the event. 

Car Entry before and after the day of the event (The Big Day!)  You can drive up to our secure function rooms and bring in items (massage tables, stock, etc) in the week before, and they can be picked up from about an hour after Big Day Out finishes and for the next 2-3 days.   You won't need a pass but we will need to let security at the gate know that you coming.  Email us if you are driving in before or after the event, or need help to carry items from the gate.

Clothing:  Loveworks provides a volunteer T-shirt or singlet with our logo on it.  Many of the singlets are loose fitting, so women might want to wear a bikini top or well-fitting t-shirt or singlet underneath.  The t-shirts come in a wide variety of men's and women's sizes.  We will also provide a secure place to check your bag, but access to your bag will generally be limited to before and after your your shift and when you leave Olympic Park. We strongly suggest a bum bag for your valuables!   Shoes must have closed toes  to comply with OHS regulations... and comfortable!  You can change into your choice of clothing before and after your shift.

Food:  We provide free tea, coffee, herbal tea, and spring water.  Assorted sandwiches are provided twice a day. 

Please help up spread the word!  You can download a mini-poster to print off and post on notice boards, shop windows, or just hand to your friends.  You can also save it to your computer and attach it to emails!

APPLICATION
Items with a red asterisk * are required.   Please ensure these details are correct. We may post your ticket to you, and you may have to show ID to enter on the day.  Most of our communication will be by email and SMS to your mobile phone.

Have you volunteered for any other organisations? Please describe
 

Why do you want to volunteer for Loveworks at Big Day Out? *

 *

What qualifications do you have?*

 *

Experience and Skills*
Please include your everyday work experience and skills.  Anything that may help us put you in the right position.  For instance, are you familiar with natural therapies?
  *

Do you have current First Aid Qualifications
  YES
If so please specify:

Would you like to work the same shift as another volunteer at the event?  
Please be aware that there are no promises, but we try our very best to accommodate your wishes! 
Name of other volunteer(s):

Areas where you think you have the skills and you'd like to contribute.  Please comment in more detail below.
 

Comments on areas you've indicated above:
 

Help before and after the event.  
We ask everyone to try to help out for at least one 6 hr shift before or after the event, at Olympic Park.  Some kind souls even enjoy helping for more!  Usually a meal is provided.  For those who put in a full week (January 21-27), it's gourmet catering with the BDO crew! 

Tasks include decorating, setting up couches, tables and chairs, office assistance, phoning, deliveries, etc.  Please indicate what days you would be available.  Preference will be given to volunteers who can help out before and/or after.  This event is a lot of work for us, and we appreciate your help.

Decor Workshops!  We also have some fun decor workshops planned in the Blue Mountains and Sydney. Work 2 days on the workshop, and 1 day setting up onsite before the festival (or 6 hours during the festival) for free entry.   And we need a couple people to get on the old computer and place "Volunteers Wanted"  listings for us.  Email us for more information.  

Workshops are as follows: 

1) In the Blue Mountains on the weekend of the 12-13th January (Call Ant on 02 4782 3856). 

2) On the Central Coast on the weekend of the 19th-20th January (Call Anda on 02 43431010)

When would you be available onsite at Olympic Park to help us set up?  Days and times will be confirmed closer to the event.

Sun Jan 20th   Mon Jan 21st Tues Jan 22nd  Wed Jan 23rd  
Thurs Jan 24th   Sat 26th  Sun 27th    Mon 28th
 

How many days can you help out IN TOTAL before and after?:  *

Do you have a vehicle you can drive for pickups and deliveries? Please explain:
 

Comments on help before and after

Orientation Day

We'll have an orientation meeting (2 hours) on Tuesday  22nd  at 7pm at Olympic Park in our Love Lounge. Tea and coffee will be provided.  Definite preference is given to volunteers who can attend orientation, although we do make exceptions.

 I can attend the Orientation Meeting at 7pm on Tuesday 22nd of January.

Comments on orientation day.

Coordinator's, 2IC's and Supervisor's Positions

Are you interested in a more responsible position?  These require extra dedication and a greater contribution of your time and energy.  Please email us your CV and a letter explaining what you'd like to do and why you think you'd be suitable for the position. We have the following positions available.  Some of these positions come with some small financial payment, but these are really love jobs!  Occasionally we can provide a free workers pass for a friend or workmate, rather than money, as our finances are limited. 

Director's PA - Support our busy leader as her personal assistant.  Ideally you'd be free to work with Ona from Jan 20th or 21st - Jan 27th at Olympic Park. 

Office Manager - Look after our busy office and volunteer office crew from Jan 20th - Jan 28th onsite at Olympic Park.  Some work from home before this may be required. Good office management background, initiative and patience to work in a busy events office. 

Love Lounge Coordinator - Supervising our main room, including our door monitors and support crew on the day.  Management or supervising skills in drug and alcohol, youth work, etc essential.  See here.

Natural Therapy and Self-Empowerment Stands Coordinator - Sourcing, assessing, coordinating and supervising natural therapy and self-improvement type stands, displays and demonstrations for our Love Lounge.  Experience in natural therapies and coordinating required. 

Decor and Setup Coordinator - Work closely with Antonia, our Big Day Out manager,  to develop decor installations, decor themes and items, source materials, and optionally host workshops for decor volunteers  as well as of course, get it up and pull it down! You'll be provided with plenty of volunteer assistance. 

Volunteer Coordinator -  Coordinate the  volunteer training evening, as well as the sign on and off, t-shirt and resources allocation, meals and other bits and pieces for the volunteers on the big day.  Involves good administration skills and preferably availability from the 22nd - 27th of January at Olympic Park.  You'll be provided with volunteer assistance as required.

Energetic Healing Coordinator - We offer free energetic healings.  We need someone to coordinate this area. Tasks would include helping to find some healers, sourcing or putting together information in poster and pamphlet format on energetic healing, taking bookings on the day, and generally supervising the area. You would have an assistant, who could be a friend of yours, so that you both had good breaks during the day.

Massage and Psychic Reader Manager - Coordinate our massage and psychic readers, including rostering, communication, collecting insurance documents and qualifications, setting up and supervising  the area and bookings desk on the day.  Most of the work can be done from home.  Good computer and networking skills are required.   Massage qualifications are preferred.  You'll be provided with volunteer assistance as needed.   This position comes with some financial benefits, and preference is given to someone who has the potential to work with Loveworks at all our events.  See here and here.

Roving Sales Coordinator - This is a fund-raising area which needs work.  We have permission to have 2 outdoor sales tables, and up to 6 roving sellers.  They could sell earplugs and sunscreen, and the tables could also sell our range of sunhats.  We're looking for someone to design some aprons or whatever to carry the sunscreen and earplugs, and coordinate this on the day, looking after the 6-10 volunteers working for you, including re-stocking their tables or aprons, and supervising their cash floats which come in bumbags.   These sales would run from 12 noon - 7pm, so you'd have the evening off to enjoy yourself.

Retail Manager - Coordinating setup and pack down, pickup and return of stock from suppliers, stock records, and overseeing our 3 retail areas on the day, including supervising our main shop yourself.  Optionally you may also want to be involved in choosing and buying stock.   You'll need experience in retail management, average computer skills (incl spreadsheets) and the ability to guide and supervise staff who will be volunteers with retail experience.  This position comes with some financial benefits, and preference is given to someone who has the potential to work with Loveworks at all our events.  See here

Market Stall Coordinator - Coordinate and supervise our busy market stall providing essential and first aid items.   You'll need a background in retail management and the ability to supervise staff who will mostly be volunteers with retail experience. This position comes with some financial benefits, and preference is given to someone who has the potential to work with Loveworks at all our events. See here. 

Finance Manager - Look after the banking, cash register floats, till reconciliations, income from retail and natural therapy areas, and payments to therapists readers on the day.  Good background in bookkeeping, cash registers and money-handling essential.  We'll provide you with a couple of trusted volunteers with good admin and money-handling experience. This position comes with some financial benefits, and preference is given to someone who has the potential to work with Loveworks at all our events. This position requires just 1 day's work onsite during the event - but it's a long day!  You will have trusted support so you can have some good breaks.

 What coordinator's position are you interested in?   Comments?   Please also send us an email.  Attach a CV and opening letter.

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Copyright Loveworks 2007